Contingent Talent Management Program Workers Where to Upload in Fieldglass
Using and managing contingent labor is a growing trend in the workforce. In order to manage these contingent workers as part of your workforce in SAP SuccessFactors Employee Cardinal, SAP introduced the Contingent Workforce Management (CWM) feature. Additionally SAP offer SAP Fieldglass Vendor Direction Organisation (VMS), a fully-fledged system for managing all aspects of contingent labor, including, sourcing, procurement, vendor management, invoicing, and more. In this blog, I aim to respond some of the mutual questions around the CWM feature, as well as where SAP Fieldglass VMS fits into the bigger picture.
What is contingent labor?
Before we get started, I thought it pertinent to clarify the definition of contingent labor. Contingent labor is a group of workers who provided services to an system on a non-permanent basis. These workers are oft known as contained professionals, temporary contract workers, labor hires, freelancers, contractors, or consultants. These type of workers are commonly known equally contingent workers.
Why manage contingent workers in your SAP SuccessFactors Employee Central system?
Managing contingent workers in SAP SuccessFactors Employee Central system enables a complete view of the workforce and the ability to include contingent workers in select HR processes. This enables executives, 60 minutes professionals, and managers to identify how many contingent workers are used in their arrangement and how they are distributed across the organization. It also enables them to runway information such every bit where they are located, whom the vendor is from where they were procured, and what blazon of training they may take received, etc.
What tin can I do to manage contingent workers?
CWM gives users the ability to manage contingent workers in a number of ways. The central features are:
- Add together a contingent worker
- Create and maintain list of vendors
- View contingent workers in the Org Nautical chart (and toggle them on or off)
- Convert a contingent worker to an employee*
- Convert an employee to a contingent worker*
- View reports with or without contingent workers included
*these processes crave some extra steps and further capabilities are due in a future release.
Contingents that are non mastered in SAP Fieldglass are added in Employee Fundamental using a wizard, although they can also be added through data imports. The Add Contingent Worker wizard is similar to the New Hire magician, although it has been tailored to include simply fields and portlets relevant to contingent workers. Notation that the Add Contingent Worker sorcerer is simply available in the People Profile (PP3) UI. Figure 1 beneath shows a contingent worker being added.
Figure i: Adding a contingent worker
The Add Contingent Worker sorcerer is only available if you lot are using the People Profile UI (PP3).
Once created, you lot tin can view contingent workers but similar employees. Nonetheless, the portlets and fields available will be limited compared to a normal employee, as i would expect for a contingent worker. A business dominion can be created to hide fields that are non relevant to contingent workers, so only those that are relevant are displayed. In PP3, to assistance you lot identify that the profile you are viewing is a contingent worker you will see "Contingent Worker" higher up the employee'due south name. You can see this in Figure 2 below.
Effigy two: Viewing a contingent worker'due south profile
Figure 3 below shows a regular employee'south profile so that yous tin see the difference between the two profiles.
Figure 3: Viewing a regular employee's profile
Additionally, in Figure 4 below you can encounter how a contingent worker looks when searched for in the Activeness Search.
Figure 4: A contingent worker in the Activity Search results
In the Org Chart, contingent workers can be viewed equally seen in Figure v:
Figure v: A contingent worker in the Org Chart
Employee Fundamental uses a specific Event Reason to identify added and terminated contingent workers.
When a contingent worker is added, details of the Work Gild associated with the procurement of the contingent worker is added. This includes details of the vendor, the work order number, the start date of the work order, and when it will terminate. In one case the end date of a Work Order is reached, the contingent worker will be terminated by the system.
Dissimilar with a regular employee, for contingent workers the Employment Details portlet is managed in the background by the Work Social club and is non exposed to the UI. The start date and termination information of a contingent worker is managed entirely by the Work Order and the Employment Details of a contingent worker should not be modified. Additionally, the Is Contingent Worker field in the Employment Details portlet should never be modified manually for contingent workers or regular employees and it should never prepare to "Yes" for a regular employee.
At nowadays contingent workers cannot be managed in talent processes, but this may change in a future release.
Tin I use workflow with CWM?
Yes. Standard system workflows trigger, but y'all can also setup specific workflows by using the Is Contingent Worker field within your workflow trigger rule.
Do I need SAP Fieldglass VMS?
No. CWM enables you to manage contingent workers without the need for SAP Fieldglass VMS. Still, CWM is not a replacement for SAP Fieldglass VMS and information technology is also important to notation that CWM but enables direction of contingent workers as part of your workforce for a total view of the workforce and doesn't enable management of procurement processes, vendors, or work orders.
Is CWM integrated with SAP Fieldglass VMS?
Yeah. SAP provide a packaged integration to integrate SAP Fieldglass VMS and Employee Central using SAP HANA Deject Integration (HCI). HCI extracts active workers (those with worker type of "Contingent Worker") and confirmed work orders from SAP Fieldglass VMS using a web services call and then uses this data to create contingent workers in Employee Central via an OData API web services phone call. The compages of this integration can be seen below:
Effigy half dozen: Integration compages (Source: Using SAP Fieldglass VMS with Employee Primal integration guide)
HCI pulls the post-obit fields from SAP Fieldglass VMS, along with personal information of a worker:
- Security_ID
- Company Code
- Business organisation Unit
- Location Code
- Cost Center
- Supervisor ID
- Work Club Condition
- Worker Status
- Worker Start Engagement
The integration uses the post-obit fields in Employee Fundamental:
- User:
- Username
- Person Data (Biographical Information):
- Person Id External *
- User Id
- Personal Data:
- Starting time Name *
- Last Name *
- Preferred Name *
- Formal Name
- E-mail Information:
- E-mail Blazon [set up to "Business"]
- E-mail Address *
- Is Chief [set to "Yep"]
- Chore Information:
- Starting time Date
- Event Reason
- Company *
- Business Unit *
- Division *
- Department *
- Location *
- Price Eye *
- Director *
- State *
- Employment Details (maintained in background):
- Hire Appointment
- Original First Engagement
- Service Appointment
- Is Contingent Worker [ready to true]
- Piece of work Order (Generic Object):
- Vendor ID *
- Piece of work Order ID *
- Work Order Name *
- Work Order Owner ID *
- Work Social club Showtime Date *
- Work Society Stop Engagement *
* fields are required in Employee Central by the integration. Note that the Employment Details is updated based on the Work Society.
Some configuration is required in SAP Fieldglass VMS to enable the integration and necessary fields. The SAP Fieldglass VMS field Security_ID is mapped to Username, User Id, and Person Id External in Employee Central.
Detailed information on integrating and using SAP Fieldglass VMS with Employee Central can exist found in the Using SAP Fieldglass VMS with Employee Central integration guide at http://help.sap.com/hr_ecintegration.
What nearly reporting?
All standard reports in Employee Central Avant-garde Reporting include a filter to generate reports with or without contingent workers.
Figure 7: The contingent worker filter on a report in EC Advanced Reporting
There are no specific reports for CWM today and nothing is planned. Nevertheless, product management are open to including CWM reports based on customer demand.
A metric pack for SAP SuccessFactors Workforce Analytics is available that supports analytics for contingent workers. The Fieldglass Contingent Workforce Metrics Pack enables users to measure:
- End of Period (EOP) Headcount – Full Workforce
- End of Period (EOP) Headcount – Contingent Workers
- Staffing Charge per unit – Contingent Workers
- Average Workforce Tenure – Contingent Workers
- Average Pay Rate – Contingent Workers
The figure below shows the EOP Headcount – Contingent Workers study.
Effigy eight: EOP Headcount – Contingent Workers analytics in SAP SuccessFactors Workforce Analytics (Source: SuccessFactors Q1 2015 (1502) Release: Reporting and Analytics)
What's on the CWM roadmap?
At nowadays, the following features and functionality is planned:
- Initiation of request for contingent worker in SAP Fieldglass VMS from Position Management
- Enhanced task history timeline
- Procedure integration with SAP Fieldglass
- Enhanced contractor conversion
- Handling of multiple Work Orders (including gaps between Piece of work Lodge records)
- Betoken-to-betoken integration between EC and SAP Fieldglass VMS
Where can I find more information on CWM and SAP Fieldglass VMS?
More than data on the CWM feature can be found in the Contingent Workforce Management implementation guide located at http://help.sap.com/hr_ec.
For data on SAP Fieldglass VMS can be institute at:
- http://www.fieldglass.com/solutions/fieldglass_vms and
- http://global.sap.com/customs/ebook/Fieldglass/enUS/avails/VMS_Overview.pdf.
Source: https://blogs.sap.com/2016/06/06/faq-managing-contingent-workers-in-sap-successfactors-employee-central/